Ever wonder what an event planner’s job really entails? Borrowed and Blue, a locally-focused online wedding resource, teamed up with us to quiz us on a few insights into our world of our event planning!
Here’s our Q&A with Borrowed & Blue, with answers from Chelsea, Brenda and Caitlin:
What is your favorite moment of a wedding day?
We had a tie on our team between the first dance and first look. Brenda’s argument for first dance: “I love watching the couple dance to a song they feel is special to them or watching a creative dance they spent months on perfecting.” Chelsea’s argument for first look: “It is such a genuine moment between the couple where they can just breathe a sigh of relief, hold one another and have a moment before their lives change forever.”
How would you describe your event aesthetic?
We personally all have our own tastes, in fact I think that Brenda, Chelsea and Caitlin would all design a completely different event if it were up to each of us to do it from scratch. But ultimately, we want each event to reflect the client and the guests, so it’s individual, unique and non-replicable. We prefer personal, classic events that will stand the test of time.
We ask to get to know them and have them tell us about themselves. Other than your photographer and your officiant, there is no vendor that is going to be as “intimate” with you that day as us, so it’s important to us that we all know each other and like each other, at least a little bit. We’re a “face to face” vendor — so it’s good to meet face to face and make sure we click!
What’s the best piece of advice for couples who just got engaged?
Take some time to celebrate! Planning a wedding is exciting but it is also usually a long process. Take a few days before you dive into things to share the news with friends and family. Additionally, we think it’s important for couples to talk about what’s important to each individual before decisions are made so that the wedding encompasses both of their personalities and priorities.
What are your thoughts on DIY weddings?
This depends on the individual. Some people are fortunate enough to be artsy and have the drive to do special projects — and also have time in their life to take on these projects! Other folks either don’t have the creative side, don’t have the time, or both. That doesn’t mean your day will be any less creative or personalized. It just means you know when it’s best to delegate something to a pro, or source ideas from the experts!
Frankly, we do the same thing when we hit a design funk or wall — we look to our design vendors to collaborate, and ultimately come up with something better than we would have all on our own.
What’s your favorite of all the San Francisco wedding venues to work at?
Gosh, this is a hard one. I really don’t know if we have a favorite since each has something unique to offer. That being said, I think we particularly love museums or historic venues — they just have such a class and vibe on their own that each client tends to interpret differently, so there are never two events the same at any of these venues.
What is the most important part of wedding planning?
To us, the most important part of wedding planning is getting to know the couple and building a relationship with them. We work with clients who have just gotten engaged to clients only a few months out from their wedding and are able to build a strong relationship with all of them. We want to truly understand the vision they have for their big day and be able to execute that for them by being their advocate throughout the process.
What’s the most frequent mistake couples make when planning their wedding?
Clients sometimes forget that their wedding is a reflection of them as a couple. They make decisions based off what they have seen or what they think their guests would like to see. They often also partake in traditions that do not mean anything to them but feel obligated because it’s something you are “supposed” to do. It really takes the personality out of the event and guests can feel it is not genuine.
What makes Caitlin Arnold Weddings and Events different from other event planners?
From what we have heard from our vendors (who see a lot of events each year!), we go farther above and beyond for our clients than any other planner — and yes, we are super proud of that and maintain it as our one bragging moment! In all seriousness, though, we love taking on events that we feel passionate about, and to us, we pour our whole selves into each event and that is what makes us, and our events, unique — there’s only one CAWE team!
If you’re looking to book a planner for your own event, we would be happy to chat with you more about what we do! A special thanks to Borrowed & Blue for the Q&A!
A special thanks to our photographers:
Julie Weisberg Photography
Kate Harrison Photography
Rock The Image
Andre Nguyen Photography
Carlie Statsky Photography
Deborah Tracey Photography
Russ Levi Photography
Jen Philips Photography